Job Purpose - Key Responsibilities and Accountabilities 

To support the coordination and deployment of Global Humanitarian Team resources to Oxfam humanitarian programmes in countries throughout Latin America and the Caribbean, Pacific and West Africa. Contribute to enabling high quality humanitarian programmes working towards community resilience and having a joined up package of support in-line with the country’s ambition. 

1. To lead the delivery of Oxfam's humanitarian strategy:

• Supervision of catastrophe and appeal funds to support effective and efficient allocation, monitoring of use and to maintain status of available funds, including: 

Support to the Humanitarian Coordinator and Deputy Humanitarian Director in making allocation decisions, and give qualified recommendations
Systematic follow-up on the usage and likelihood of reimbursement of allocated Cat / Appeal funds
Work with Regions and countries to implement reporting for catastrophe and appeal funds 
Raise concerns and issues related to the allocation and implementation of Cat and appeal funds to continuously help develop fund management process 
Proactively collaborate with Programme Funding Department and country teams on restricted emergency grants and rapid response funding mechanisms 
Coordinate processes related to restricted emergency funds: support proposal writing across departments, channel technical advice and feedback to country  programme proposals, monitor implementation of live grants / response mechanisms

• Brief Humanitarian Support Personnel, new recruits and visitors before being deployed to countries
• Contribute to the management of the HSP and staff register
• Occasional work in support of other departmental priorities, in specific agreement with line manager 
• Deputise for the Humanitarian Coordinator when needed

2. To support lead countries and regions respond to category 1 and 2 humanitarian responses:

• Proactively engaging media, funding, policy and appeals during any responses in the countries (as required) 
• Where needed, guide and advise the country team with regards to adequate emergency mechanisms, procedures and formats 
• Identify programmatic, operational and procedural gaps, issues, opportunities, and facilitate improvements 
• Travel to support humanitarian responses and scale-ups as needed. 

3. To support country teams to build their humanitarian capacity:

• First point of contact and coordination of Global Humanitarian Team’s support to the countries 
• Lead the development of country-level support agreements, in close collaboration with country and RHU teams 
• Support country programmes in developing contingency plans, humanitarian investment and capacity development plans, Identify gaps, issues, opportunities and facilitate improvements in humanitarian responses and preparedness with countries
• Travel to countries for strategic planning, programme workshops, and similar specific support tasks (evaluations, capacity assessments, trainings etc.).

4. To lead and coordinate the representation of Oxfam in global humanitarian bodies, processes and debates, including global partnerships:

• Coordinate with other NGOs, typically in the early phases of a new emergency, as requested 
• At the request of the Humanitarian Coordinator or Deputy Humanitarian Director represent Oxfam’s humanitarian programme externally (donors, alliances, and supporters) 
• On a weekly basis, present to Oxfam an analysis of humanitarian crises and responses covering the designated regions & countries. 

5. To track humanitarian information, learning and knowledge developed in responses, research and global fora and ensure these are actively shared and managed internally and externally: 

• Regular monitor the humanitarian and programmatic situation 
• Set up and facilitate the online information sharing communities for storing country response information; i.e. sitreps, strategies, assessments, etc. 
• Organise de-briefing events when GHT staff returns from a country visit, or when country staff is in house 
• Proactively suggest and collect pieces of “good practice” from country programmes, and when appropriate, share with other countries 
• Engage with the technical teams to suggest relevant areas for learning. 

6. Contribute to the development of Oxfam collaboration and Ways of Working 

• Systematically and regularly schedule, lead and document 3-way conversations with counterparts in country programmes and Regional Humanitarian Units 
• Develop and maintain close and successful working relationships with the country teams and Regional Humanitarian Units as well as other Head Quarters Based Teams 
• Regular coordination with country teams, teams within the Global Humanitarian Team and other teams 
• Organise and support meetings and work flows of “virtual teams” established to support the countries 
• Organise, and if needed, facilitate telecons with country, region and all relevant HQ based colleagues during scale up 
• Prepare key information for decision making and actions 
• Actively organise and seek structured feedback from country programmes in view of improving the delivery and relevance of Global Humanitarian Team services 
• Suggest improvements in ways of working based on experience and feedback from country programmes.